The Clerk's Office is the "Doorway to Local Government". The Municipal Clerk is one of the oldest public servants in local government. Over the years, Municipal Clerks have become the hub of government, the direct link between the residents of their community and their government.The Clerk is the historian of the community, for the entire recorded history of the Borough and its people are in his or her care. We here at the Middlesex Borough Clerk’s Office look forward to serving our residents and the citizens of our community.
To view BIDs and RFPs for the Borough, please visit the Purchasing Department page.
Overview of the Clerk’s Office
THE BOROUGH CLERK - CORE DUTIES:
Secretary of the Municipal Government
Serves as executive secretary to the Borough Council
Custodian of the municipal seal
Maintains custody of all minutes, books, deeds, bonds, contracts and archival records of the municipal corporation
Attest to the signatures of municipal officers and officials
Maintain receipt of service of legal documents
Secretary to the Governing Body
Prepares and files Borough Council Agendas and Minutes
Maintains Borough Code Book, ordinances, resolutions and contracts
Administer and record oaths of office
Process, record, file and when necessary, advertise ordinances, resolutions and the municipal budget
Chief Administrative Officer of all elections held in the Municipality
Certify vacancies at a local level
Maintain receipt of nominating petitions and certification to the County Clerk of local candidates nominated by petition
Furnish material for local elections
Suggest polling places
Maintain receipt of election results
Chief Registrar of Voters in the Municipality
Registers voters and supervises the handling of elections
Administrative Officer
Issues various permits and licenses required under state statute and local ordinance
Serves as the Registrar of Vital Statistics
Records Coordinator & Manager responsible for implementing local archives and records retention programs as mandated
Other duties that may be imposed by state statutes and regulations or municipal ordinances or regulations
General Voting Information
VOTER REGISTRATION
If you are not registered to vote, the Voter Registration Deadline is 21 days before the election.
Check your Voter Registration status on the State website here.
New Jersey offers Online Voter Registration on the State website here.
Paper Voter Registration Forms can also be downloaded using the “Middlesex County” link from the State website.
VOTE BY MAIL
You must be a registered voter in order to apply for a Mail-In Ballot. Once you apply, you will not be permitted to vote by machine at your polling place in the same election.
A voter may apply for a Mail-In Ballot by mail up to 7 days prior to the election. He or She may also apply in person to the County Clerk until 3 p.m. the day before the election. The application can be found at the following link, located under Middlesex County.
Vote by Mail Application on the State website here.
Apply to be a Pollworker!
Voting • Next Up: Primary Election – June 4, 2024
As the June 4, 2024 Primary Election approaches, the Middlesex Borough Clerk’s Department wants to keep all residents informed that the last day to register to vote in the Primary Election is May 14th, 2024. Also, the deadline to apply for a mail-in ballot by mail for the General Election is May 28, 2024. Sample Ballots will be mailed out preceding the start of the early voting period for the Primary Election.
Important Dates for the upcoming Primary election
Be sure you are registered to vote. Then vote by mail or in person during the Early Voting period or on Election Day! Voting Timeline for 2024 Primary:
May 14 – Voter Registration Deadline for Primary Election
May 28 – Deadline to apply for a Mail-In Ballot by mail for Primary Election
May 29–June 2 – Early Voting Period
June 3 - by 3 pm – Deadline for in-person Mail-In Ballot Applications for Primary Election
June 4 – Primary Election Day
Voting Locations
For the Primary and General Election this year, all districts will be voting at the following locations:
District 1 & 2 – Middlesex High School Gymnasium, 300 Kennedy Drive
District 3 – Middlesex High School Gymnasium, 300 Kennedy Drive
District 4 & 10 – Middlesex Recreation Center, 1400 Mountain Avenue
District 5 – Hazelwood School Gymnasium, 800, Hazelwood Avenue
District 6 – Hazelwood School Gymnasium, 800 Hazelwood Avenue
District 7 – Von E. Mauger Middle School Gymnasium, Fisher Avenue
District 8 & 9 – Von E. Mauger Middle School Gymnasium, Fisher Avenue
OPEN PUBLIC RECORDS
Middlesex Borough Open Public Records Request Website (link opens in new browser window)
Licenses & Permit Applications
Forms, Permits, and License Applications
Please visit the Forms & Applications page to find links for online applications and downloadable forms. On that page, select the “Clerk’s Office Licenses and Permits” to find information about:
Peddler, Solicitor, and Pawn Shop Application
Mercantile License
Bingo and Raffle Licenses
Christmas Tree Sales
Block Parties, Assembly Permits
Limousine License
Find these on the Forms & Applications page here
Pet Licenses
Annual Dog/Cat License Renewal Applications will be sent out via email at the beginning of each new year to all pet owners who have supplied the Borough with a valid email address. If you do not receive a renewal notice in late-December or early-January, you may begin an application from the links found on the Forms & Applications page here. Look under the Clerk’s Office section for “Dog & Cat Licenses” and follow the link to fill out your application online.
Payment must be received before a license can be issued. Proof of updated rabies vaccination is only needed if the rabies vaccination expires prior to November 1 of the new year, or if you have a new registration. Payment must be received no later than February 28th in order to avoid a $10 late fee.
US Passports
Contact
LINDA CHISMAR - Borough Clerk/Registrar
Phone: 732.356.7400 x238
Email: lchismar@middlesexboro-nj.gov
CARMEN MODICA - Deputy Registrar/ Purchasing Agent/ Administrative Assistant
Phone: 732.356.7400 x237
Email: cmodica@middlesexboro-nj.gov
Kelsey Meixner – Confidential Administrative Assistant
Phone: 732.356.7400 x236
Email: Kmeixner@middlesexboro-nj.gov