The Clerk's Office is the "Doorway to Local Government". The Municipal Clerk is one of the oldest public servants in local government. Over the years, Municipal Clerks have become the hub of government, the direct link between the residents of their community and their government.The Clerk is the historian of the community, for the entire recorded history of the Borough and its people are in his or her care. We here at the Middlesex Borough Clerk’s Office look forward to serving our residents and the citizens of our community.
To view BIDs and RFPs for the Borough, please visit the Purchasing Department page.
Overview of the Clerk’s Office
THE BOROUGH CLERK - CORE DUTIES:
Secretary of the Municipal Government
Serves as executive secretary to the Borough Council
Custodian of the municipal seal
Maintains custody of all minutes, books, deeds, bonds, contracts and archival records of the municipal corporation
Attest to the signatures of municipal officers and officials
Maintain receipt of service of legal documents
Secretary to the Governing Body
Prepares and files Borough Council Agendas and Minutes
Maintains Borough Code Book, ordinances, resolutions and contracts
Administer and record oaths of office
Process, record, file and when necessary, advertise ordinances, resolutions and the municipal budget
Chief Administrative Officer of all elections held in the Municipality
Certify vacancies at a local level
Maintain receipt of nominating petitions and certification to the County Clerk of local candidates nominated by petition
Furnish material for local elections
Suggest polling places
Maintain receipt of election results
Chief Registrar of Voters in the Municipality
Registers voters and supervises the handling of elections
Administrative Officer
Issues various permits and licenses required under state statute and local ordinance
Serves as the Registrar of Vital Statistics
Records Coordinator & Manager responsible for implementing local archives and records retention programs as mandated
Other duties that may be imposed by state statutes and regulations or municipal ordinances or regulations
General Voting Information
VOTER REGISTRATION
If you are not registered to vote, the Voter Registration Deadline is 21 days before the election.
Check your Voter Registration status on the State website here.
New Jersey offers Online Voter Registration on the State website here.
Paper Voter Registration Forms can also be downloaded using the “Middlesex County” link from the State website.
VOTE BY MAIL
You must be a registered voter in order to apply for a Mail-In Ballot. Once you apply, you will not be permitted to vote by machine at your polling place in the same election.
A voter may apply for a Mail-In Ballot by mail up to 7 days prior to the election. He or She may also apply in person to the County Clerk until 3 p.m. the day before the election. The application can be found at the following link, located under Middlesex County.
Vote by Mail Application on the State website here.
Apply to be a Pollworker!
Voting • Next Up: Primary Election – June 2, 2026
As the June 2, 2026, Primary Election approaches, the Middlesex Borough Clerk’s Department wants to keep all residents informed that the last day to register to vote in the Primary Election is May 12, 2026. Also, the deadline to apply for a mail-in ballot by mail for the Primary Election is May 26, 2026. Sample Ballots will be mailed out preceding the start of the early voting period for the Primary Election.
IMPORTANT DATES FOR THE UPCOMING primary ELECTION
Be sure you are registered to vote. Then vote by mail or in person during the Early Voting period or on Election Day! Voting Timeline for 2026 Primary:
May 12 – Voter Registration Deadline for Primary Election
May 26 – Deadline to apply for a Mail-In Ballot by mail for Primary Election
May 26 – May 31 – Early Voting Period
June 1 - by 3 pm – Deadline for in-person Mail-In Ballot Applications for Primary Election
June 2 – Primary Election Day
OPEN PUBLIC RECORDS
Middlesex Borough Open Public Records Request Website (link opens in new browser window)
Licenses & Permit Applications
Forms, Permits, and License Applications
Please visit the Forms & Applications page to find links for online applications and downloadable forms. On that page, select the “Clerk’s Office Licenses and Permits” to find information about:
Peddler, Solicitor, and Pawn Shop Application
Board of Health License
Bingo and Raffle Licenses
Christmas Tree Sales
Block Parties, Assembly Permits
Limousine License
Find these on the Forms & Applications page here
Pet Licenses
Annual Dog/Cat License Renewal Applications will be sent out via email at the beginning of each new year to all pet owners who have supplied the Borough with a valid email address. If you do not receive a renewal notice in late-December or early-January, you may begin an application from the links found on the Forms & Applications page here. Look under the Clerk’s Office section for “Dog & Cat Licenses” and follow the link to fill out your application online.
Payment must be received before a license can be issued. Proof of updated rabies vaccination is only needed if the rabies vaccination expires prior to November 1 of the new year, or if you have a new registration. Payment must be received no later than February 28th in order to avoid a $10 late fee.
US Passports
Marriage Ceremony Appointments
Celebrate Your Special Day at Borough Hall
The Borough of Middlesex Municipal Clerk is honored to perform civil marriage ceremonies for both residents and non-residents. Ceremonies are conducted in Borough Hall by appointment only.
Schedule an Appointment
To schedule a marriage ceremony, please contact the Municipal Clerk's Office:
Phone: (732) 356-7400, ext. 236
Appointments are available during regular Borough business hours Tuesday/Wednesday/Thursday, subject to the Municipal Clerk's availability.
Ceremony Fees
Middlesex Borough Resident: $100.00
Non-Resident: $150.00
Accepted Payment Methods
Payment is due at the time of the ceremony and must be made by one of the following:
Exact Cash
Check
Money Order
Please note that credit and debit cards are not accepted for ceremony fees.
Before Your Ceremony
Prior to your appointment, please ensure the following requirements have been completed:
Obtain a valid New Jersey Marriage License before the ceremony.
Present a valid government-issued photo ID for both applicants.
Bring two witnesses, who must be present during the ceremony.
For information on applying for a marriage license, please contact the Registrar's Office at:
(732) 356-7400, ext. 238
Congratulations!
The Borough of Middlesex is pleased to be part of this memorable occasion. We look forward to helping you celebrate your marriage and wish you a lifetime of happiness together.
For questions regarding marriage ceremonies, please contact the Municipal Clerk's Office at (732) 356-7400, ext. 236.
Contact
Kelsey Meixner – Borough Clerk/Registrar
Phone: 732.356.7400 x236
Email: Kmeixner@middlesexboro-nj.gov
Mayensi Recinos – Deputy Clerk/Deputy Registrar
Phone: 732.356.7400 x237
Email: mrecinos@middlesexboro-nj.gov