Welcome to the Clerk's Office

Posted in Departments

The Clerk's Office is the "Doorway to Local Government". The Municipal Clerk is one of the oldest public servants in local government. Over the years, Municipal Clerks have become the hub of government, the direct link between the residents of their community and their government.

The Clerk is the historian of the community, for the entire recorded history of the Borough and its people are in his or her care. We here at the Middlesex Borough Clerk’s Office look forward to serving our residents and the citizens of our community.

To view BIDs and RFPs for the Borough, please visit the Purchasing Department page.

  • The Borough Clerk - Core Duties:

    Secretary of the Municipal Government

    • Serves as executive secretary to the Township Council
    • Custodian of the municipal seal
    • Maintains custody of all minutes, books, deeds, bonds, contracts and archival records of the municipal corporation
    • Attest to the signatures of municipal officers and officials
    • Maintain receipt of service of legal documents

    Secretary to the Governing Body

    • Prepares and files Township Council Agendas and Minutes
    • Maintains Township Code Book, ordinances, resolutions and contracts
    • Administer and record oaths of office
    • Process, record, file and when necessary, advertise ordinances, resolutions and the municipal budget

    Chief Administrative Officer of all elections held in the Municipality

    • Certify vacancies at a local level
    • Maintain receipt of nominating petitions and certification to the County Clerk of local candidates nominated by petition
    • Furnish material for local elections
    • Suggest polling places
    • Maintain receipt of election results

    Chief Registrar of Voters in the Municipality

    • Registers voters and supervises the handling of elections

    Administrative Officer

    • Issues various permits and licenses required under state statute and local ordinance
    • Serves as the Registrar of Vital Statistics

    Records Coordinator & Manager responsible for implementing local archives and records retention programs as mandated

    Other duties that may be imposed by state statutes and regulations or municipal ordinances or regulations